PURCHASING COORDINATOR

About Suede Studio

Suede Studio is a full-service interior design firm specializing in high-end residential projects, with studios in Bozeman, Montana and Ketchum, Idaho. Led by Principal Jennifer Hoey, NCIDQ, our team has spent more than 20 years creating luxury, turnkey homes throughout the Mountain West—Idaho, Montana, Utah, Wyoming, and Colorado—and for clients across the country. Named a Mountain Living Top Designer every year since 2019, we deliver thoughtful, highly detailed interiors on budget and on schedule—and we believe the process of designing a home should be fun and exciting for everyone involved.

The Role

We’re seeking a Purchasing Coordinator to join our Bozeman studio and serve as the operational backbone of our procurement process. Reporting to the Purchasing Manager, you’ll own the flow of proposals, purchase orders, and deliveries from selection through installation — coordinating with project managers, designers, vendors, and receiving warehouses to keep every order accurate, on budget, and on schedule. This is a detail-driven, systems-oriented role for someone who thrives on organization and follow-through. No interior design background is required — if you’re exceptionally organized, process-minded, and energized by keeping complex projects running smoothly, we’d love to hear from you. This is a full-time, in-office position.

Who You Are

  • Exceptionally organized and detail-oriented—you track the small things that keep big projects on schedule and on budget.

  • A systems thinker who loves processes, checklists, and getting the details exactly right.

  • A clear, proactive communicator who builds trust with project managers, designers, vendors, and warehouses alike.

  • Calm under pressure and resourceful—you anticipate problems, follow up relentlessly, and see issues through to resolution.

Why Suede Studio

  • High-end residential projects across the Mountain West, built on two decades of luxury work.

  • A close-knit, collaborative team that takes the work seriously and genuinely loves it.

  • Mentorship and growth within a respected, NCIDQ-led studio—plus mountain-town living in Bozeman and Ketchum/Sun Valley.

  • A genuine commitment to work-life balance, designed to support a full life in the mountains.

Responsibilities

Purchasing & Order Management

  • Create proposals & purchase orders via Studio Designer

  • Work with Project Managers to execute proposals accurately and ensure specifications exactly match design selections

  • Inspect quotes and purchase orders to ensure accuracy of all specification details and pricing

  • Track orders and generate project status reports via Studio Designer

  • Assist designers with obtaining formal quotes

Logistics, Receiving & Installation

  • Assist with installs as needed, some travel may be required

  • Follow up on punch list items from installs, manage claims and repairs

  • Research receiving warehouses in new markets and set up accounts

  • Coordinate deliveries and installs with receiving warehouses and design team

  • Track shipping and receiving status for select projects, send weekly report to project managers

  • Work with receiving warehouses to manage inventory, review inspections and quality control, and remedy any damages with the goal of maximizing profits

  • Manage claims with vendors and freight companies, coordinate solutions

Budgets & Accounting

  • Create furniture and lighting budgets, run reports to track progress and spending

  • Process payments for orders, storage, and shipping invoices and post within accounting system.

Qualifications

  • 2+ years in purchasing, procurement, operations, logistics, project coordination, or a similarly detail-intensive role—interior design experience is not required.

  • Exceptional organizational skills and attention to detail, with the ability to manage multiple projects, orders, and deadlines simultaneously.

  • Comfort with software and systems; experience with Studio Designer, QuickBooks, or similar order-management and accounting tools is a plus, and the ability to learn new platforms quickly is essential.

  • Strong written and verbal communication skills for coordinating with project managers, designers, vendors, and receiving warehouses.

  • A proactive problem-solver who follows up, tracks claims and issues through to resolution, and keeps accurate, organized records.

  • Comfortable working with budgets, invoices, and numbers, with a consistent focus on accuracy.

  • Willingness to travel and assist with installations as needed.

  • Valid driver’s license and reliable vehicle for travel to site visits and installations; able to occasionally lift up to 50 lbs.

Location

This is a full-time, in-office position based in our Bozeman, Montana or Ketchum, Idaho studio, with occasional travel to job sites, installations, and receiving warehouses as needed. Compensation is competitive and commensurate with experience.

How to Apply

To apply, please email your resume and a brief cover letter to careers@suedestudio.com. We review applications on a rolling basis and look forward to hearing from you.

Suede Studio is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.